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Administrative Assistant - Peer Review

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Summary of Role
Serve as a team member of Peer Review and provides proactive project and administrative support to the VP Ethics and Practice Quality and Operations and Technical Directors, and other team members as needed. 
 
Accountabilities & Responsibilities
Administrative Support (40%)
  • Coordinates submission of speaker bios and presentations for staff, including conferences and speaking engagements.
  • Assists with collating draft materials for state board regulations.
  • Assists the VP and Directors with clerical and administrative activities.
  • Assists the Project and Communications Manager with clerical and communications activities.
 
Meeting and PRB/NPRC/PEEC Support (60%)
  • Prepares notices to peer review stakeholders on a timely basis with information in regard to open sessions of the Peer Review Board (PRB).
  • Assists with the preparation of materials for PRB meetings, posts materials to SharePoint and emails updated links to PRB members.
  • Assists with the planning for PRB meetings and conference calls.
  • Assists with the travel arrangement, reimbursements and SharePoint issues for PRB members
  • Assists with the planning for NPRC meetings and conference calls.
  • Assists with the travel arrangement, reimbursements and SharePoint issues for NRPC members
  • Assists with the preparation of materials for the Peer Review conference.
  • Assists with annual PRB nomination process.
  • Maintain PRB and related task force information on SharePoint.
  • Coordinate (with the Governance team) the posting of PRB and related task force information on volunteer central.
  • Assists with tasks related to the PRB’s Task Forces.
  • Assists with correspondence to State Boards of Accountancy, including final drafts of legislation, rules and regulations.
  • Assists with meeting logistics for Professional Ethics Executive Committee (PEEC).
  • Coordinates with meeting planner for all off-site committee meeting details.
  • Submits meeting and rooming requests for PRB, NPRC and PEEC meetings.
  • Works with meeting planner to coordinate meals and transportation for all in-person meetings.
     
    Supervisory Responsibilities
  • None
Knowledge, Skills & Abilities Required
  • Detail-oriented, with a commitment to timeliness, quality and accuracy
  • Highly organized with experience working for multiple people
  • Strong calendaring skills and travel logistics.
  • Must be able to maintain confidentiality in all matters
  • Proficiency with Microsoft Office programs (Word, Excel, PowerPoint)
  • Strong verbal & written communication skills; ability to provide information and interact with others with courtesy and tact.
  • Must have thorough knowledge of business English, grammar, spelling and punctuation
  • Must be proactive and be able to perform satisfactorily with minimal supervision
  • Willingness to get involved in improving the team’s administrative processes   
     

Required Experience, Qualifications & Education

  • Minimum of 2-4 years experience in an administrative assistant role for an organization or department offering professional services
  • High School Diploma
 
Preferred Experience, Qualifications & Education
  • Bachelor’s degree

Equal Employment Opportunity

The Association of International Certified Professional Accountants is committed to creating a diverse environment and is proud to be an equal opportunity and affirmative action employer. All employment decisions are based on business needs without regard to race, color, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other applicable legally protected status. All qualified candidates are encouraged to apply.

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