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Analyst - Human Resources

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Human Resources
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Summary of Role

The Human Resources Analyst is responsible for performing a variety of operational, technology and administrative tasks. These include but are not limited to HRIS data management, budget & invoice management, organizational reporting & analytics, and serving as a backup for HRMS activities. The Human Resources Analyst supports the HR team, employees and managers.

 

Accountabilities & Responsibilities

Systems
  • Serve as secondary administrator for HRMS platforms – Oracle Fusion HRIS and related systems.
  • Assist with managing system update requests and perform user acceptance testing of system changes and updates.
  • Act as a backup for the processing of new hires, terminations and employee data changes within various HR systems.
  • Perform cross-audit systems to ensure data integrity.
  • Research root cause of systems issues and develop systems administration procedures and end user guides as needed.
  • Responsible for developing additional end user documents and job aids related to common FUSION end user functions.
  • Develop process and systems documentations using Word, PPT and/or Visio.
  • Participate in delivering and supporting training as it relates to system upgrades/enhancements.
  • Responsible for auditing user data to ensure data accuracy and information completion.
  • Act as secondary administrator of YouEarnedIt for point allocation, redemption fulfillment, user data imports, and escrow fund management.
  • Trouble-shoot technical issues by applying specialized knowledge to understand root causes and resolve problems to ensure high quality to the Association business owners.

Budget & Invoice Management

  • Manage all business requests for Independent Contractors including classification assessments to ensure individuals meet IRS/DOL requirements for Independent Contractors.
  • Liase with Finance, Legal and business teams to create, update, and manage the Independent Contractor process and subsequent agreements.
  • Assist in the annual identification of spend for the next FY for all current vendors, based on current analysis of spend.
  • Reconcile HR team budget & prepare accruals and forecasts spreadsheet monthly.
  • Proactively identify overspend/risks associated with the budget.
  • Manage activities associated with legal/financial review, including working directly with Legal, Purchasing, and the business owners to ensure timely contract approvals and compliance.
  • Track and monitor vendor contracts, maintaining copies of current contracts and a renewal log, working directly with HR team to proactively update contract status.
  • Work directly with vendors to ensure accuracy of invoices, and researching/resolving of any discrepancies.
  • Review, create and process all purchase orders for Human Resources.
  • Review and process all invoices for Human Resources.
  • Identify appropriate financial coding for services and products.
  • Identify areas of process improvement within the team. Educate and present to team members to improve purchasing and budget compliance.
  • Perform benefit reconciliation by reviewing the list of enrolled employees and benefit invoice amount.
Project Management
  • Assist with coordinating project activities with team to ensure all project phases are documented appropriately.
HR Operations
  • Assist with HR audits by liaising with business owners and IA on data and file requests.
  • Maintain HR Intranet site and pages and manage site updates and enhancements.
  • Provide suggestions and recommendations on process improvements.
  • Assist with development & engagement scheduling as assistant administrator of LMS.
  • Liaise with business teams on YouEarnedIt point distribution requests and tracking of team point purchases for budget reconciliation
  • Perform ad hoc reporting including working with business teams to collect requirements and build reporting templates

Supervisory Responsibilities

  • None

Knowledge, Skills & Abilities Required

  • Analytical skills and the ability to draw conclusions based on sifting through workforce data.
  • Considerable knowledge of principles and practices of human resources, effective oral and written communication skills, excellent interpersonal skills.
  • Strong technology skills and super user in Microsoft Word, Excel, PowerPoint, and Outlook.
  • Ability to manage and prioritize multiple projects simultaneously.
  • Superior organizational, attention to detail and time management skills.
  • Self-starter; ability to work independently and multi-task.
  • Ability to provide excellent customer service to system users.
  • Financial analysis skills.
 

Required Experience, Qualifications & Education

  • 1-3 years of experience with HR systems/operations.
  • Previous process improvement, project management and change experience required.
  • Previous financial analysis experience
  • Previous budget, purchasing or invoice experience.
 

Preferred Experience, Qualifications & Education

  • Bachelor's degree in Business Management, Human Resources, Business Technology or other related field or combination of or equivalent combination of education and HR systems/operations experience
  • Experience with Oracle Fusion Cloud HCM, ERP and SharePoint or similar systems.
  • PHR or human resource certificate.
  • Participated in at least one HRMS system implementation.

Equal Employment Opportunity

The Association of International Certified Professional Accountants is committed to creating a diverse environment and is proud to be an equal opportunity and affirmative action employer. All employment decisions are based on business needs without regard to race, color, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other applicable legally protected status. All qualified candidates are encouraged to apply.

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