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Conference & Event Operations Manager

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About the Role:

Reporting to the Senior Manager-Meetings, Events and Educational Training, you will manage the logistical operations for assigned small to complex Association hybrid, virtual and in person conferences, meetings and events with a focus on creating high quality, professional educational and networking experiences. This creative, experienced professional will use event technologies, internal and external resources, organizational best practices and their expertise in event management to ensure quality and optimum delivery of event experiences.

You Will:

Event Management (60%)

  • Be a liaison with all partners for operational needs for assigned conferences, meetings and events.
  • Manage relationships with hotels, vendors and partners to develop operational plans for each conference.
  • Layout event space including specialized areas and exhibits supporting change and engaging participant experiences in cost-effective manner.
  • Collaborate with the sales team to develop exhibit floor plans, create sponsorship opportunities and manage exhibit and sponsorship logistics onsite. Oversee coordination of vendors and management of costs associated with exhibit and sponsorship sales fulfillment.
  • Manage all on-site event logistics. Maximize resources including the management of temporary help and volunteers when applicable.
  • Collaborate with Virtual Events team to provide a cohesive hybrid, virtual and in person experience for all participants.
  • Participate in online and in person industry events to keep current on trends and new technology.

Financial Management (20%)

  • Contribute to the development of detailed annual budgets, strategic plans and risk assessments.
  • Manage all assigned events to meet expense, revenue and margin targets, including managing and forecasting operational costs following established procedures. Communicate status updates to partners.
  • Reconcile, process and summarize all final billing and event details to help plan future meetings.

Venue and Vendor Selection and Contract Negotiation (20%)

  • Collaborate with partners to establish dates and locations for future conferences and manage the venue procurement process including selection of location. 
  • Negotiate all applicable contracts to limit Association’s liability, meet event needs, and maximize savings with hotels, audio-visual companies, and temporary agencies ensuring full compliance with Association procedures.

You Have:

  • Bachelor’s degree
  • Relevant hospitality, conference, tradeshow, or event management professional experience
  • CMP or similar certification is preferred

How We Support You:

We provide flexibility to help you achieve a good work-life balance. You'll be part of a global, diverse team who foster an environment of inclusion and belonging where you are valued for who you are and where you come from.

We offer benefit options in and out of the workplace, including healthcare, retirement, paid time-off, parental leave, an employee assistance program. We provide resources that support your mental health, and evolve our offerings to meet your needs. We care about our employees' welfare and focus our benefits package on the benefits which support your wellbeing. We also recognize that everyone has different priorities, so in addition to our core benefits to support your health we offer flexible options for you to choose benefits that are right for you, your family and your lifestyle.

We believe in non-stop learning and are committed to investing in learning opportunities that help you reach your full potential and support your continued development.

About Us:

At The Association, a Great Place to Work-Certified company, we are transforming the accounting and finance profession. We are future-focused, empowering the world's most accomplished accountants to stay relevant, meet today's demands, and prepare for tomorrow's challenges through quality education, resources, and training.

Learn more about The Association on LinkedIn and our Career Site.

#LI-Remote #GreatPlacetoWork

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

This role is not intended to be based and/or filled in NYC and therefore the salary is not published. If you are an NYC resident and wish to be considered for this opportunity, please reach out to the recruiter listed on the posting and they will be happy to provide you any further information.



Equal Employment Opportunity

The Association of International Certified Professional Accountants is committed to creating a diverse environment and is proud to be an equal opportunity and affirmative action employer. All employment decisions are based on business needs without regard to race, color, ethnicity, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other applicable legally protected status. All qualified candidates are encouraged to apply.


If you are an applicant with a disability who is unable to use our online tools to search and apply for jobs, please send an email to HumanResources@aicpa-cima.com

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