Coordinator - Accounts Payable

About the Role:

You will ensure the accurate processing of vendor and employee payments for the Association. You will oversee invoice processing, payment runs, reconciliations, and vendor inquiries across multiple regions, including the US, UK, Europe, APAC, and Africa. Also, you will support month-end closing activities, reporting, and both internal and external audit requirements to maintain compliance and operational efficiency. You will report to the Associate Manager - Accounts Payable as an individual contributor. You will use a hybrid work schedule.

You Will:

Invoice Processing & Payment Execution

• Receive vendor invoices, record details and post them into the accounting system for further processing.
• Review incoming invoices to confirm purchase order support or identify exceptions, and route them through the correct workflow.
• Perform three-way matching by comparing invoices against purchase orders and receiving documentation to ensure accuracy before approval.
• Check and resolve common issues in invoices, payments, and reimbursements, making corrections while following policies.

Expense Audit & Reimbursement

• Review expense reports for completeness and accuracy. Verify compliance with expense policies, confirming expenditures fall within approved guidelines and spending limits.
• Reconcile corporate card or concur transactions with submitted claims.
• Ensure all necessary approvals are obtained, validating that expenses are authorized according to company delegation matrices.
• Archive full supporting documentation, including receipts, approvals, and notes in a retrievable format for audit or reference purposes.

General

• Assist to resolve AP inquiries and service requests from business and customers including items in team inboxes and Global Service Desk.
• Communicate with partners regarding transaction progress, cut-off times and eminent issues.
• Help update Standard Operating Procedures (SOP).
• Identify areas for improvement to increase operational efficiencies and communicate with project and technology partners.
• Support system implementation activity.
• Provide daily/weekly/monthly status reports.
• Support internal and external audit requests.